SLOVENIA ASSOCIATION FOR INFORMATION SYSTEMS
PURPOSE AND ACTIVITIES
SECTION 1. STATEMENT OF PURPOSE.
The Association for Information Systems Slovenia (AIS-S) is a Chapter of the Association for Information Systems (AIS) serving Slovenia. The goal of the Chapter is to promote the exchange of ideas, experiences, and knowledge among scholars and professionals engaged in the development, management and use of information and communications systems and technology.
SECTION 2. ACTIVITIES.
The various activities of the Chapter are to promote the exchange of professional communications among scholars and professionals responsible for education, design, implementation, and management of information systems in both private and public organizations. The activities of the Chapter include:
- Providing a forum for those concerned with all aspects of information systems.
- Providing an opportunity for the exchange of ideas concerning management of information systems with member counterparts.
- Conducting programs and conferences for the benefit of members.
- Providing a means for critical examination of the problems and opportunities involved in management information systems.
- All those approved by the constitution of the AIS
- Additional activities as approved by the Executive Board of the Chapter.
SECTION 1. MEMBERSHIP CLASSES.
AIS-S shall provide all classes of membership as contained in Article II of the constitution of AIS. All members of AIS-S shall be members of AIS upon payment of appropriate dues.
SECTION 2. DUES.
The dues of each member of AIS-S shall be paid to AIS.
SECTION 3. MEMBER RIGHTS.
Each regular member shall have the right to vote, participate in all AIS-S and AIS activities, and hold office in AIS-S and AIS.
SECTION 4. LIABILITY OF MEMBERS.
The members of the Chapter shall not be liable for the debts and obligations of the AIS-S nor of AIS.
MEETINGS OF MEMBERS
SECTION 1. ANNUAL MEETING/CONFERENCE.
An annual meeting shall be held to install officers and to conduct such business as required. The annual meeting will take place before, during or after the one of the professional events in Slovenia. The time, location, and other details of the meeting shall be determined by the Executive Board and communicated to the membership.
SECTION 2. NOTICE OF MEETINGS.
A written or other notice stating the place, time, date, and hour of the meeting shall be delivered to the membership prior to the meeting. If mailed, such notice shall be deemed delivered when deposited with the Slovenia Post (Pošta Slovenije), addressed to the member at the address as it appears on the records of the association with postage thereon paid. If e-mailed, such notice shall be delivered to the e-mail address as it appears on the records of the association.
SECTION 3. QUORUM.
Prior notice of a meeting having been given, 10% of AIS-S members shall constitute a quorum.
SECTION 4. VOTING.
Any person who is a current member of the Chapter shall be entitled to one vote on business pertaining to the Chapter. Decisions shall be by a majority of those participating and eligible to vote. On matters of general business, voting may be conducted by any means chosen by the Executive Board, including electronic mail. In regard to the election of officers, voting may be conducted by any means chosen by the Election Committee, including electronic mail. In regard to both election of officers and matters of general business, all members who are eligible to vote have both absentee and proxy voting rights.
SECTION 1. MEMBERS OF THE EXECUTIVE BOARD.
The Executive Board shall consist of the officers of the Chapter and the Past President of the Chapter and directors (See Article V.2). The president of the Chapter shall serve as the chair of the Executive Board. Until a past president is available, the membership shall elect a voting member as an at-large position on the Executive Board.
SECTION 2. DUTIES OF THE EXECUTIVE BOARD.
The Executive Board shall serve as the governing authority of the Chapter. The property, business, and affairs of the Chapter shall be managed by the Executive Board. The Executive Board may exercise all such powers of the Chapter as defined by law or these by-laws.
The Executive Board shall, in furtherance, but not in limitation of its powers, have the authority and power to:
- Represent the members of the Chapter for all matters, internal and external.
- Establish policies and practices for the Chapter.
- Approve broad arrangements for all Chapter activities.
SECTION 3. MEETINGS OF THE EXECUTIVE BOARD.
There shall be at least one annual meeting of the Executive Board. Additional meetings may be called by the chair or at least three members of the Executive Board. The meetings will be held at the time, place and manner designated by the chair. Notice of the meetings will be given in writing or verbally at least seven (7) days before the meeting. Other methods of meeting in addition to face-to-face may be used.
SECTION 4. QUORUM.
Presence of more than one-half of the members of the Executive Board shall constitute a quorum for the transaction of business at any meeting of the Executive Board.
SECTION 5. VOTING.
Decisions shall be by a simple majority of those present and voting.
OFFICERS AND MEMBERS OF THE BOARD
SECTION 1. OFFICERS.
The officers of the Chapter shall consist of the President, past president and future president of the chapter and Secretary. No person may hold any two offices at the same time. The officers of the Chapter shall be members of AIS-S and AIS in good standing.
SECTION 2. DIRECTORS.
In the event that special directors of the Chapter (such as Events Director, Publications Directors etc.) are deemed to be necessary by the membership of AIS-S at the annual meeting, additional directors of the Chapter may be appointed. Each director shall serve from the date of the annual meeting at which they are elected for a term of two years and until their respective successors assume office.
SECTION 3. PAST PRESIDENT
The Past President shall also be a voting member of the Executive Board, providing continuity in the administration of the Chapter.
SECTION 4. NOMINATION.
An Election Committee, chaired and selected by the Past-President, shall call for nominations and conduct the election of officers. Nominations may be made by any member eligible to vote, providing the nominee gives his or her consent.
SECTION 5. ELECTION.
The annual election of the Chapter officers (and for any at large directors of the Executive Board) will be held during the annual meeting of the Chapter by a method to be chosen by the Election Committee. Each voting member, as describe in III.4 above, shall be entitled to one vote. Voting shall be conducted in a manner deemed appropriate by the Election Committee. Each position shall be filled by the nominee receiving the most votes cast.
SECTION 6. REMOVAL.
Any officer or member of the Executive Board may be removed by the vote of the majority of the voting members at a Chapter meeting or by Postal or e-mail vote. Such a vote must be recommended and scheduled by the Executive Board. Notification to the voting members that an election will be conducted for removal of an officer or member of the Executive Board must be made no less than seven (7) days prior to the vote being taken.
SECTION 7. RESIGNATIONS.
Any officer or member of the Executive Board may resign at any time by giving written notice, including e-mail, to the President or Secretary of the Chapter. Such resignation shall take effect at the time specified therein; and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
SECTION 8. VACANCIES.
Any vacancy occurring in the elected offices for any reason shall be filled by appointment by the President with the approval of the majority of the Executive Board. Such appointment shall continue until the next annual meeting. In the event that a vacancy occurs in the first year of a two-year term, the person elected at the next annual meeting shall serve a term of only one year, to restore the pattern of staggered elections.
SECTION 9. DUTIES OF THE PRESIDENT.
The President shall be the chief executive officer of the Chapter. The President shall perform all duties that pertain to the office of the President and that may be assigned by the Executive Board. In furtherance, but not in limitation of the office, the President's primary duties shall be:
- Preside over all meetings of the members of the Chapter.
- Call and preside over all Executive Board meetings.
- Designate all committees and their chairpersons.
- Supervise all other officers of the Chapter and see that their duties are properly performed.
- Accept and receive donations, gifts, devises and bequests.
- Coordinate the Chapter's activities and conduct any necessary business with external organizations.
- Ensure that all orders and resolutions of the Executive Board are placed into effect.
- Submit a report of the operations of the Chapter for the preceding year at the annual general meeting.
SECTION 10. DUTIES OF THE SECRETARY
The Secretary shall be the administrative officer of the Chapter and shall perform all duties that pertain to the office of Secretary and that may be assigned by the President and the Executive Board. In furtherance but not in limitation of the office, the Secretary's primary duties shall be to:
- Keep minutes of the business meetings.
- Attend the sessions of the Executive Board and act as clerk thereof and record all the acts and notes and the minutes of all proceedings in a book to be kept for that purpose.
- Notify members and the Executive Board of all meetings.
- Perform other duties as may be from time to time assigned by the President.
- Review all applications for membership and maintain a membership roster.
SECTION 11. DUTIES OF THE PAST-PRESIDENT
The immediate Past-President of the Chapter shall serve as a voting member of the Executive Board and as the chair of the Election committee. The Past President will assist the President as required and chair annual and special meetings in the absence of the President.
SECTION 1. SPECIAL COMMITTEES.
The President may establish and appoint special committees, not having and exercising the authority of the Executive Board, to aid and assist the President and the Executive Board in the management of the affairs of the Chapter.
SECTION 2. ELECTION COMMITTEE.
Prior to the annual election of officers and directors, the Past-President with the consent of the Executive Board, shall appoint at least two (2) additional members to an Election Committee chaired by the Past-President. This Committee will consist of voting members of the Chapter. This committee will prepare a slate of nominees for Chapter offices and conduct the subsequent annual election of officers and directors of the Chapter according to the processes and procedures set out in preceding sections.
SECTION 1. FISCAL YEAR.
The fiscal year of the Chapter shall be from January 1 to December 31.
SECTION 2. LIABILITIES.
AIS shall not be responsible for any liabilities incurred by AIS-S
These by laws may be altered, amended, or repealed, and new and other by laws may be adopted by resolution or resolutions duly adopted by a majority of the Executive Board present in person, and submitted to and duly adopted by a two thirds vote the voting membership present and voting at any meeting of the Chapter, with proper advance notice of such vote to members. In addition, changes to the Bylaws shall be consistent with “Bylaw 8. SUBDIVISIONS section, 6. Changes in Bylaws” of the Bylaws of the AIS.